Hamilton Plus Size Clothing Swap – Seller Information

Seller / Vender / Dealer FAQ (Frequently Asked Questions)

How can I sell my items?
You can purchase a rack rental for $70 (If you need more than one rack, each rack will be $65; $5 discount per rack applied)
Racks must be pre-paid in advance via emt IN FULL. (This is Non-refundable).
If you are wanting to sell, YOU MUST CONTACT US TO RESERVE YOUR RACK FIRST; NO EXCEPTIONS.
If there is overflow, we can put you on a waiting list, but we need to know you are coming first.
**no same-day racks will be available; all racks must be purchased in advance**

What kind of racks do you have?
The racks we use are professional grade sturdy racks like you would see at a clothing store. They can hold around 150 lbs., and approx. 20-50 items (depending on the thickness of the items / hangers). Because we are renting some racks this year, not all racks will be identical, but they will still be able to hold a substantial amount of clothing.

Can I share a rack?
No – We are limiting racks to one contact person per rack. From an administrative standpoint, having multiple people to one rack was confusing, and payouts at the end of the event were taking longer than expected. Additionally, we had participants pack 4-5 people per rack, with lots of different tag variations, which resulted in increased wait times for payouts post-swap. If you are still wanting to share a rack with someone, you can work it out privately on how do to that (via tag stickers, highlighter marks, different colored tags, etc.), but the public facing tags still need to be assigned to only one person for simplicity.

How do I pay for my rack?
We are a well respected and established event; that being said, you must pay ONLY VIA EMT, in full, in advance. We will not accept payment same-day at the venue, as many people have no-showed over the last few years. Payment instructions are included in the RACK RENTAL APPLICATION
(Table rental fee is Non-refundable; please keep this in mind before sending payment.)

Can I sell things other than Clothes, shoes and accessories at your event?
If you are coming to our swap to sell something other than Clothes, shoes and accessories (but it falls within the “Plus size” realm), you can purchase a full 6FT promo table rental for $70. Promo tables will be located in their own section, and you will be responsible for all monetary transactions at your table. Promo tables must be pre-paid via emt IN FULL. (This is Non-refundable). If you are wanting to promote, YOU MUST CONTACT US TO RESERVE YOUR TABLE FIRST; NO EXCEPTIONS. If there is overflow, we can put you on a waiting list, but we need to know you are coming first.
**no same-day tables will be available; all tables must be purchased in advance**
Payment instructions are included in the TABLE RENTAL APPLICATION

How can I swap my items?
We will have a free “swap” table (clearly labelled) near the front, where you can take and leave items.

What happens day of the sale?
Sellers arrive at 11am.
You bring all of your clothing on marked hangers, pre-tagged, with prices.

The tag should have the size + your price on one side, and your name / initials on the other side.
PLEASE MAKE SURE YOUR NAME ON THE TAG MATCHES YOUR NAME IN THE APPLICATION and please give the front desk 1 sample tag on the day of the event.

Tags can be purchased at Dollarama, Staples, or you can make your own.
(We recommend this style from Staples. Search for: “Staples Retail Marking / Pricing Tags with String, 2-3/4″ x1-11/16″, White, 50 Pack” on the Staples website and you should see them).
TAGS MUST BE ATTACHED TO THE CLOTHING / ITEM, NOT THE HANGER PLEASE.
-The hung clothing goes on your rack.
-All shoes and accessories (purses, scarves, hats, etc.) should also be tagged, and will go in a communal section.
-Buyers will be allowed admission at 12PM.
-Once the buyer has decided on what they want to purchase, they go to the cash-out desk. The volunteers running the desk will take the tags off the items, give the customer a total, accept payment, and give them the items.
(The tags then go into individual containers, one per Seller).
-You must bring your hangers home with you

Will I get paid out the same day?
No – NEW THIS YEAR; Same day payouts will not be available this year, as it made us go over our allotted time last year. Instead, we will send both the cash & EMT payouts at the same time, within a week of the swap’s end date. The reason for this delay is that we need to wait a couple of days for Square to send over all the debit transactions, as well as the bank has a threshold on how many EMT’s can be sent out in a day. However, rolling payouts will be done within one week of the swap’s end date.